Certification of the Diploma and the Diploma transcript

When making the award, the Diploma awarding body must only print the Diploma transcript on the basis of a claim by a centre on behalf of a learner.

1. Following an agreed period after the issue of results to allow for relevant enquiries and appeals for constituent qualifications, Diploma awarding bodies must print and issue the Diploma transcript with the Diploma certificate once a Diploma claim has been made and the Diploma aggregation service has made available the necessary results data.

Diploma transcript

2. As a minimum, the Diploma transcript must meet the following information requirements for which the Diploma aggregation service will provide data.

Centres are responsible for the delivery and recording in the Diploma aggregation service of personal, learning and thinking skills, and of work experience. These will be quality assured by inspection regimes.

The Diploma transcript must include:

  • learner details: ULN, learner’s given name and family name, as provided
  • Diploma details: Diploma awarding body name, Diploma line of learning, level and final grade (must not include the score)
  • principal learning: component awarding body name (must not include the logo), qualification name and level, overall principal learning grade, date of award and credit value (where available), unit name and grade (must not include the score) for each unit
  • personal, learning and thinking skills: confirmation that personal, learning and thinking skills requirements have been met; and a list of the six skills
  • project: component awarding body name (must not include the logo), qualification name, level and grade (must not include the score), date of award and credit value (where available)
  • functional skills: component awarding body name(s) (must not include the logo), qualification name, level and type, grade (must not include the score) for English, mathematics and information and communication technology (ICT), date of award and credit value (where available)
  • additional and specialist learning: component awarding body name(s) (must not include the logo), qualification name(s) level(s) and type(s), grade (where applicable; must not include the score), date of award and credit value (where available)
  • work experience: completion.

3. The Diploma transcript must also:

  • clearly state that the Diploma transcript is only valid when issued with the Diploma certificate
  • be designed and produced as a secure document.

4. If an improved grade for principal learning and/or the project changes the overall grade of the Diploma, the Diploma transcript must be reissued to reflect the improved grade.

Certification of the Diploma

The current certification requirements for accredited qualifications are published in The statutory regulation of external qualifications in England, Wales and Northern Ireland, 2004.

5. The Diploma certificate must include the learner’s ULN.

6. The Diploma certificate must be re-issued if the overall grade for the Diploma is improved.